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AGENDA
THURSDAY, SEPTEMBER 1, 2011 
REGULAR CITY COUNCIL MEETING
COUNCIL CHAMBERS - CITY HALL

1. CALL TO ORDER 
   
   
2. ROLL CALL 
   
   
3. PLEDGE OF ALLEGIANCE 
   
   
4. COMMUNICATIONS – CITIZENS 
   
   
5. MINUTES - APPROVAL 
   
   
   1. City Council Meeting – August 18, 2011 
      
      
6. CONSENT AGENDA
   
   The following items are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member or citizen so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the Agenda.
   
   * 8 – A-D
   * 13 – A
   * Bills*
   
   * Approval of attached Bills for Approval totaling $1,072,795.61 is subject to the approval of any related agenda item(s). 
   
   
7. PUBLIC HEARING 
   
   
   1. Proposed Vacation of an Access Easement in the Chin Subdivision
      
      This public hearing concerns the proposed vacation of an access easement in the Chin Subdivision. As part of the approval of this subdivision in 1987, the city required the final plat include an access easement intended to serve all lots within the subdivision via a single entry point from Grandview Avenue. Since that time, the property has developed without the use of the access easement. Recently the owner of Lot 3 acquired Lot 4 and is requesting the elimination of the access easement crossing Lot 4 so it can be used for existing and future commercial use. The remaining two vacant lots are held under single ownership and will continue to be served by the access easement crossing Lot 3. The Planning & Zoning Commission is recommending City Council approve the request as submitted. Prior to any formal action by City Council, a public hearing is required.
      
      Now is the time for the public to comment. 
      
      
8. PETITIONS AND COMMUNICATIONS 
   
   
   1. Request for Outdoor Service Privilege from Pete’s Tap, 1820 Angle Street, on September 17-18, 2011 
      
      
   2. Request for Outdoor Service Privilege from Plamor Lanes, 1411 Grandview Avenue, on September 23-25, 2011 
      
      
   3. Request for renewal of a Class B Beer and Sunday Sales Permit for Pete’s Tap, 1820 Angle Street – Oscar’s LLC (pending inspections) 
      
      
   4. Request for renewal of a Class B Beer and Sunday Sales Permit for China Garden, 2016 Cedar Plaza Drive – China Garden at Cedar Plaza Inc. (pending inspections) 
      
      
   5. Request for Use of City Property for Grand Opening of Bark Chiropractic & Rehabilitation Clinic 
      
      Presented for City Council’s consideration is a request from Bark Chiropractic & Rehabilitation Clinic located at 200 E. 2nd Street for the closure of Sycamore Street from 2nd Street to the alley for the clinic’s grand opening. The event will take place on September 9, 2011 from 3 to 6 p.m.
      
      Is there a motion to approve the request as submitted? 
      
      
9. FROM THE MAYOR 
   
   
   1. Request to Set Trick-or-Treat Night for Monday, October 31, 2011, from 5:30 to 7:30 p.m.
      
      Is there a motion to approve the request as submitted? 
      
      
   2. Proclamation declaring September 11-17, 2011 as “National Assisted Living Week” 
      
      Is there a motion to adopt the proclamation as submitted? 
      
      
10. FROM THE PLANNING AND ZONING COMMISSION 
    
    
11. FROM THE CITY ADMINISTRATOR 
    
    
    1. Resolution Approving the Vacation of an Existing Access Easement in the Chin Subdivision 
       
       Presented for City Council’s consideration is a resolution approving the vacation of an existing access easement in the Chin Subdivision.
       
       Is there a motion to adopt the resolution as submitted? 
       
       
    2. Resolution Accepting Final Work Performed on the Hangar Access Road at the Municipal Airport and Authorizing Final Payment 
       
       Presented for City Council’s consideration is a resolution accepting the final work performed on the hangar access road at the municipal airport and authorizing final payment. In June 2010 City Council accepted the low bid from Muscatine Bridge Inc. in the amount of $88,431.75 for construction of the hangar access road at the municipal airport. There was one change order in the amount of $35,461.15 for a total project cost of $123,892.90. The access road construction is now complete, and the city’s project engineer is recommending the work be accepted and final payment made to the contractor.
       
       Is there a motion to adopt the resolution as submitted? 
       
       
    3. Resolution Approving the Contract and Bond for the Airport Lighting Project 
       
       Presented for City Council’s consideration is a resolution approving the contract and bond for the Airport Lighting Project. On June 16, 2011 City Council accepted the low bid of $325,005.30 from Kimrey Electric subject to funding availability from the Federal Aviation Administration. The FAA grant agreement was approved by City Council on August 18, 2011, and the final step in this process is the approval of the contract and bond.
       
       Is there a motion to adopt the resolution as submitted? 
       
       
    4. Request to Approve Change Order #1 for the Airport Lighting Project 
       
       Presented for City Council’s consideration is a request to approve Change Order #1 for the Airport Lighting Project. During a recent review of the project scope during a preconstruction conference, a change to the specifications was discussed that will permit an alternate form of conduit to be used that will reduce the overall cost of the project, speed up delivery of the materials needed to get the project underway, and still provide the level of protection required for the electrical conductors. This change order will result in a reduction of $13,995.50 to the overall cost of the project.
       
       Is there a motion to approve the request as submitted? 
       
       
    5. Request to Approve an Agreement for Use of Local Agency Roads for Incident Management – Temporary Detour Routes 
       
       Presented for City Council’s consideration is a request to approve an agreement for Use of Local Agency Roads for Incident Management – Temporary Detour Routes. As part of the Mad Creek Levee Improvement Project, the E. 2nd Mad Creek Bridge will be closed periodically during the construction process. Traffic will be rerouted using the city’s traditional detours during high water events. The Iowa Department of Transportation has determined the necessity to enact short-term closures of US 61 & Iowa 92 as a result of the construction improvements.
       
       Is there a motion to approve the request as submitted? 
       
       
    6. Request to Approve Amendment to the City Hall Boiler Replacement Agreement 
       
       Presented for City Council’s consideration is a request to approve an amendment to the City Hall Boiler Replacement Agreement. The Clark House has a need for boiler repairs/replacement. Staff is recommending AJ Associates provide an engineering plan for replacement of the non-functioning boilers and a long-term plan for a complete system replacement. They have provided a proposal of $3,900 for this service. There is currently $32,000 available for this project. The city has an agreement with AJ Associates for the City Hall Boiler Replacement Project, and staff is recommending the agreement be amended to include the boiler replacement for the Clark House.
       
       Is there a motion to approve the request as submitted? 
       
       
    7. Request to Approve Traffic Item 
       
       Presented for City Council’s consideration is a request to approve a request for the posting of “No Parking” on the southwest side of the 300 block of Oak Street across from the HON Oak Steel Plant office building. Safety and management personnel for the Oak Steel Plant are concerned with transport semi-trailers ability to negotiate the loading docks with vehicles parked along this portion of Oak Street. The Traffic Committee has reviewed this request and is recommending City Council take action to approve the proposal as submitted by HON staff.
       
       Is there a motion to approve the request as submitted? 
       
       
    8. Request to Authorize the Purchase Utility Vehicle for the Golf Course 
       
       Presented for City Council’s Consideration is a request to purchase a utility vehicle for the Golf Course. Three bids were received with the low bid from Elder Implement in the amount of $11,065 for a John Deer XUV 825i Gator. The old utility vehicle was sold for $2,800 bringing the actual price down to $8,265. There is $10,500 budgeted for this purchase.
       
       Is there a motion to approve the request as submitted? 
       
       
    9. Request to Authorize the Purchase of a Utility Vehicle for the Soccer Complex 
       
       Presented for City Council’s consideration is a request to authorize the purchase of a utility vehicle for the Soccer Complex. Three bids were received with the low bid from Elder Implement in the amount of $13,380 for a John Deere XUV825i Gator. This vehicle will replace an older piece of equipment that has already been disposed of. There is $14,500 budgeted for this purchase.
       
       Is there a motion to approve the request as submitted? 
       
       
    10. Request to Approve City Deer Hunt 
        
        Presented for City Council’s consideration is a request to approve the city’s deer hunt which begins September 10, 2011 and ends January 29, 2012. The city has been participating in a citywide deer hunt program under the guidance of the Iowa Department of Natural Resources since the 2006/2007 deer hunting season.
        
        Is there a motion to approve the request as submitted? 
        
        
12. COMMUNICATIONS - RECEIVE AND FILE 
    
    
    1. Muscatine County Board of Supervisors – August 8 & 15, 2011 
       
       
13. APPROVAL OF BILLS 
    
    It is recommended bills totaling $1,072,795.61 be approved and that the City Council authorize the Mayor and City Clerk to issue warrants for the same. It should be noted that this listing is subject to the approval of any related agenda item(s). 
    
    
14. COMMUNICATIONS - COUNCIL MEMBERS 
    
    
15. OTHER BUSINESS 
    
    
16. ADJOURNMENT