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Bid Title: Request for Qualifications - City Administrator Recruitment
Category: Miscellaneous
Status: Closed


The City of Muscatine is currently soliciting qualifications from consulting firms experienced in recruitment and selection of public sector management employees.  A consultant is desired to assist the City in sourcing, screening, evaluating and selecting a highly qualified candidate pool for the position of City Administrator.

All prospective consultants will be afforded full opportunity to submit statements of qualifications in response to this request and will not be discriminated against on the grounds of race, religion, color, national origin, age, sex, gender identity, sexual orientation or disability in consideration for award of any contract entered into pursuant to this notice.  A contract shall be entered into after all qualifications are evaluated. 

This Request for Qualifications (RFQ) is an invitation by the City of Muscatine for consultants to submit an offer, which may be subject to subsequent discussion.  It is not a request for competitive bid.  Submittal of qualifications does not create any right in or expectation to a contract with the City of Muscatine.  The City of Muscatine reserves the right to reject any or all consultants and the City further declares that it will incur no financial obligations for any costs by any company in preparation of their RFQ.

Qualified firms may submit their qualifications responses to:

Electronic submittal of proposals to is preferred.

U.S. Postal Service, delivery service, or in person delivery are also acceptable using the below address:

Stephanie Romagnoli

Human Resources Manager

215 Sycamore Street

Muscatine, Iowa 52761

Fax submittals are not acceptable.

Submittal Deadline:  Friday, February 21, 2020 at noon central standard time

Publication Date/Time:
2/4/2020 12:00 AM
Closing Date/Time:
2/21/2020 11:59 PM
To be considered, candidates must be a full-service consulting firm with expertise in public sector recruitment and selection searches. The consultant should be able to demonstrate the success of previous public sector job searches and provide satisfied references of same.

All proposals will be evaluated using the following criteria:

1. Understanding of the desired qualifications for City Administrator and organizational goals.

2. Services to be rendered including profiling the position, developing a recruitment strategy, screening candidates, references, guiding the interview process with the Mayor and City Council, Citizen Advisory Committee, and Department Directors, presenting selection recommendations, negotiating the compensation package, and evaluating successful placement at six and twelve months.

3. Submission of a recruitment timeline with detailed action steps.

4. Qualifications of consultant’s staff assigned to recruitment.

5. Itemized costs, including actual direct reimbursable costs (examples: postage, photocopying, travels, meals, and lodging).

Specifications for Qualifications

All qualifications submitted in response to this RFQ must contain the following information:

1. Name, address, telephone number and email address for the firm and the primary contact.
2. Description of the firm and year established.
3. State of incorporation and type of ownership.
4. Names of all partners, principals, and/or owners of the firm.
5. Name and short biography of all proposed consultants/staff.
6. Name, title, and business address of person responsible for submitting the RFQ.
7. Description of scope of involvement of city staff, Mayor and City Council, and Citizen Advisory Committee.
8. Narrative proposal describing approach and technique consultant will use in sourcing and evaluating candidate pool. Describe the process used to identify key characteristics of city administrator candidates.
9. Estimated recruitment timetable as described above.
10. At least three references the City may contact regarding previous successful city manager or administrator searches for municipalities of comparable size to Muscatine, Iowa.
11. An itemized breakdown of all fees and charges for services and proposed payment schedule.

Timetable for Submission

The requested materials must be submitted by the consulting firm by noon central standard time on Friday, February 21, 2020 to the name and address on the first page of the RFQ.

Evaluation and Selection Process

The selection committee will evaluate the submittals based on the firm’s experiences and qualifications in public sector executive searches. Selected firms will be invited to interview with the selection committee in Muscatine. The expected time for these interviews will be March 2, 3, and 4, 2020. The selection committee will make a recommendation to the full City Council following the interviews.

The Council will select a firm and will work with the firm to determine the terms of the contract. In the event the negotiations between the selected firm and City cannot be reached the City reserves the right to negotiate with another firm.

Once an agreement has been reached, the parties shall enter a written contract. The final proposed contract will be approved by the City Council.

Disposition and Disclosure of Qualifications

All qualifications submitted in response to this RFQ will become the property of the City of Muscatine and a matter of public record.

Termination Clause

The City shall have the right to terminate the contract at any time upon 30 days written notice to the consultant, whenever the City determines that performance of the consultant is unsatisfactory.

News Releases

News releases pertaining to the recruitment and selection of the City Administrator shall not be made without prior approval of the Mayor and City Council.


Should any disputes arise with respect to the contract the consultant and the City both agree to act immediately to resolve said dispute. The consultant agrees that the existence of a dispute notwithstanding, it will continue to carry out all its responsibilities under the contract in accomplishment of all non-disputed work, and that any additional costs incurred by the consultant or the City as a result of such failure to process shall be borne by the consultant and further, that the consultant shall not make a claim against the City for such costs.

Officials not to benefit

No regular employee or elected or appointed member of the City government shall be permitted to share any part of this contract, or receive any benefits that may arise from the contract.

Reservation of Rights

The City of Muscatine reserves the right to:
• Accept or reject any and all proposals received in response to this RFQ, and to re-advertise for new submittals.
• Waive and modify any and all irregularities in proposals received after prior notification to the vendor.
• Request the submission of proposal modifications at any time before the award is made, if such is in the best interest of the City.
• Consider proposals or modifications received at any time before the award is made, if such is in the best interest of the City.
• Request clarification and/or additional information from the consultants during the evaluation process.
• In the event of contract termination, enter into contract negotiations with other qualified firms that submitted qualifications, rather than reactivating the entire RFQ process for the recruitment.
• Negotiate with the selected consultant to include further services not identified in this RFQ.

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